Assistant Board Secretary

Key Result Areas:
Serve as a key advisor on governance matters, to ensure governance compliance;
Support in managing the team when and as instructed by the Supervisor; assist the Supervisor with special projects:
Review research briefs, reports, studies and presentations as requested by the Supervisor; review the documents submitted to the Supervisor when and as directed by the Supervisor;
Support the Supervisor in building department effectiveness and propose ways in which meeting agendas can be of more value; support the preparation of meeting agendas and distribution of meeting packs; facilitate the formation and review of decisions and resolutions;
Provide a primary role in supporting the Supervisor being the official custodian of department records; manage, as requested by the Supervisor, the preparation of Terms of Reference, Bylaws and other governance documents of the Committees;
Manage and review if requested, Committee minutes of meeting preparation; managing the scheduling and logistics for committee related meetings; Attend committee meetings, when required; recommend to the Supervisor and develop, when asked appropriate department policies;
Work in close collaboration with the Supervisor to ensure department strategic goals and objectives are implemented; manage the development of the department’s annual reports;
Ensure all external documents are properly vetted and submitted with high level accuracy and error free;
Other reasonable duties as assigned by the Supervisor.

Minimum Requirements:
Bachelor’s degree in a relevant field & 8-10 years of relevant full-time work experience; Law degree is desirable; Master’s degree preferred.
Various training and seminars on effective Corporate Secretary and Governance is desirable.
Thorough knowledge of corporate governance and development, corporate meeting operations, and corporate records management.
Demonstrates high ethical standards and integrity in all working relationships including being able to maintain strict confidentiality when required.
Knowledge of global and local protocol & etiquette for high-level communications and meetings.
Excellent writing, interpersonal, and communications skills with the ability to draft and edit a variety of written reports and to articulate ideas clearly and concisely; Arabic proficiency is an advantage.
Proficiency in MS Office applications; Oracle ERP financial application experience preferred.