About the job Business Development Executive Assistant This role offers an exciting opportunity to work in a complex international energy/oil & gas environment, supporting business operations, executive coordination, HSE compliance, commercial activities, data management, and logistics. Key Responsibilities: ✅ Provide executive support including calendar management, meeting coordination, travel arrangements, and confidential communications ✅ Prepare presentations, reports, meeting materials, and executive correspondence ✅ Manage logistics coordination, mission planning, travel, accommodation, visas, and visitor arrangements ✅ Support HSE, Integrity, and Compliance requirements in line with company policies ✅ Maintain document management systems and archive key Division records ✅ Track deliverables, deadlines, and follow-ups to ensure timely execution of priorities ✅ Support commercial activities including quotations, RFS tracking, invoice follow-up, and coordination with Finance and HQ teams ✅ Coordinate onboarding/offboarding activities for staff and secondees ✅ Assist with offshore and medical pass applications and facility coordination ✅ Maintain internal guidelines and processes related to Technical Service Agreements (TSAs) Requirements: 🔹 5+ years of experience as an Executive Assistant, preferably within the energy, oil & gas, or international operations sector 🔹 Strong organizational and multitasking skills with attention to detail 🔹 Experience supporting senior executives in a fast-paced environment 🔹 Excellent communication and stakeholder management skills 🔹 Ability to handle confidential information with professionalism 🔹 Strong proficiency in administrative tools, reporting, and document management
