Administrative Assistant

Job summary

The Admin Assistant provides technical, administrative and secretarial support to the Managing Director of the department and its team. She/he handles technical and administrative assistance tasks ensuring effective support to the team and efficient services to taxpayers, in line with the standards of excellence adopted by the Department. She/he also handles all communications, calls, queries, memos etc. from clients, ministries and other institutions.

Responsibilities

• Supports the on boarding process of new clients
• Ensures follow-up with registered dormant entities
• Manages renewal and replacement requests for tax cards within strict deadlines
• Ensures immediate action is taken on tax residence requests
• Supports the team on all admin matters, including being the focal point for events organized by the Department
• Ensures that Tax Compliance obligations are adhered by
• Responds to all internal requests from other departments for updates on our firm’s status, while keeping in mind the secrecy rules of the Department.
• Assists the MD of Tax with all admin and secretarial matters (organizing/handling meetings, calls, reservations, etc.).
• Collaborates with others and demonstrates a customer centric behavior with clients and colleagues
• Assists in completing relevant reports ensuring they are completed in a timely and accurate manner, and meet the Department requirements, policies, and standards
• Takes initiative to update department records, improve processes and ensures all administrative and filing matters are in good order.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration or other related discipline.
• Minimum of three years of relevant experience in Administration, Accounting or Tax field or similar line of work.
• Proficiency in MS Office with expertise in Microsoft Word, Power Point and Excel
• Good communication skills and time management capabilities
• Good interpersonal and coordination skills
• Detail oriented and comfortable working in a fast- paced office environment
• Highly organised and able to prioritise
• Good document control
• Accuracy and attention to detail
• Professional Integrity
• Ability to keep confidential information
• Proactive